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PTO TRACKING & LEAVE MANAGEMENT

Keep PTO requests, balances, and approvals in one place.

Replace scattered spreadsheets and message threads with a clear employee time-off workflow. Klouda connects leave policies, requests, balances, approvals, accruals, and the team calendar.

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Time-off tracking employees and managers can follow

Everyone can see what matters: employees know their available balance and request status, while reviewers get a consistent place to make decisions and plan coverage.

  1. 01

    Configure your leave policy

    Choose the leave types your company offers, define working hours, set eligibility rules, and configure vacation or PTO accrual behavior.

  2. 02

    Employees submit requests

    Team members select dates, hours, leave type, and a reason from their own workspace. Klouda checks policy rules and available paid-leave balances.

  3. 03

    Approve and keep records current

    The assigned reviewer approves or rejects the request. Paid leave balances update with the decision, and eligible accruals are applied when completed timecard periods are locked.

Employee self-service

Employees can check vacation and PTO balances, request full workdays or specific hours, and review the status of past requests without asking an administrator.

Automatic leave balance tracking

Approved paid leave is reflected in the employee’s balance. Policy-based vacation and PTO awards can be recorded as part of the timecard close process.

A shared calendar for planning

Approved absences appear alongside company events so managers and employees can understand upcoming availability from the same calendar.

COMMON QUESTIONS

What teams usually ask

Does Klouda track vacation and PTO separately?

Yes. Companies can configure available leave types and maintain separate vacation and PTO balances and rules.

Are balances updated automatically?

Paid leave approvals adjust balances, and eligible policy accruals are applied when an approved timecard period is locked.

Can employees request part of a day?

Yes. Employees can request specific hours in the increments allowed by the company leave policy.

Bring the whole workday into one workspace.

Start with company setup, choose the features your team needs, and try Klouda free for 30 days. No card required.

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