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EMPLOYEE SCHEDULING & TIMECARD APPROVALS

Plan shifts, route approvals, and finish payroll with fewer loose ends.

Klouda brings weekly employee schedules, supervisor assignments, timecard review, bulk exports, and closed-period records into the same workspace your team uses every day.

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One workflow for planning and period-end review

Scheduling can be enabled when your company needs it. The approval chain and timecard tools remain connected, so managers can move from planned shifts to reviewed hours without changing systems.

  1. 01

    Create and publish shifts

    Managers build weekly shifts for employees. Team members can open their schedule from the same browser-based workspace they use for time and leave.

  2. 02

    Send time to the right reviewer

    Assign a supervisor to each employee so completed timecards reach the person responsible for checking them. Multi-level review keeps managers from approving themselves.

  3. 03

    Export and archive the period

    Bulk-approve eligible timecards, export payroll data, create a printable PDF packet, and lock the period into an archive when the records are final.

Scheduling when you want it

Enable employee schedules during onboarding or later in company settings. If your team does not need scheduling, keep the feature out of the way.

Clear status and exceptions

See which timecards are ready, which need attention, and which are approved or locked. Review details before exporting or closing a period.

Payroll-ready output

Download approved timecards in bulk or generate a PDF whose first page summarizes the period and whose remaining pages show each employee separately.

COMMON QUESTIONS

What teams usually ask

Can employees see their work schedule?

Yes. When scheduling is enabled, employees can view their assigned weekly shifts in Klouda.

Can supervisors approve employee timecards?

Yes. Company owners can assign each employee to a supervisor who reviews their time, while managers’ own time routes to another reviewer.

Can I print all approved timecards?

Yes. The bulk PDF export starts with a summary page and then creates an individual page for each selected employee.

Bring the whole workday into one workspace.

Start with company setup, choose the features your team needs, and try Klouda free for 30 days. No card required.

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